Daily Task Management tools for Getting Things Done

Saturday, February 7, 2009

Daily task management tools are important for productivity and efficiently executing the tasks planned, be it technical or non-technical, here I would like to list some common tools used to keep track of your daily tasks which would aid you to manage and prioritize your tasks ahead of time, using these tools you may also split a big project into small chunk of tasks to be accomplished in a specified time to complete that project within the deadline you have set.

These tools may be useful for project management, managing your day to day work in office or in general for getting any things done GTD (Getting Things Done). The good thing about these tools its that they always alert you whenever you invoke them during your login to give you an indication that you need to complete your tasks on the given day if there is an immediate deadline, some also give you an alarm as an indication of the importance of the task in hand, with these summary lets move on with the tools.

1. TaskPrompt:

TaskPrompt is the first tool I came across when I was using notepad to keep track of my tasks, after some days it became cumbersome to maintain and its was little hard for me to manage the progress of the tasks by writing them in a text document like this, luckily TaskPrompt came to the rescue, this lightweight tool has a very nice GUI using which you can add tasks in minutes and start keeping track of them, you can also keep track of all outstanding tasks, completed tasks and prioritize your tasks based on its importance.

The feature I like the most in this is its task pop-ups which will highlight all outstanding tasks you have right now, its similar to an alarm which you can snooze for 5 mins, then it will remind you again with the task in hand you have with an alarm sound which will prompt you to take action if you are seriously focussed on completing your tasks, ideally the best way you can use it to snooze the pop-ups for 5 mins or allow the pop-ups to be there in the right corner of your desktop till you complete the task.

2. TaskCoach:

As the name says, its essentially a computer task coach for you aiding in your successful management of tasks, you can define a project and the tasks related to that project and can keep track of them, a good feature is you can save your project and its associated tasks in a file (with .tsk extension) which you can load anytime, this will also help you to create individual project management tasks and monitor their progress separately, you can also navigate through the task tree for a specific project to see the list of tasks associated with it in the order you created it, similar to a Windows file system view where you view files corresponding to a directory.

Do look at its screenshot to know more about its features, as they say a picture is worth thousand words.

3. ThinkingRock:

This is a GTD Software, Getting Things Done is more than daily task management, its a famous concept introduced by David Allen, his writing Getting Things Done: The Art of Stress-Free Productivity is a must have if you need a definitive guide on on Getting Things Done without much stress.

About ThinkingRock, its an open source GTD tool available in many platforms designed to Get Things done for you, it has an excellent documentation which will help you to learn and use it quickly, I am still in the learning stages on using this software, but I should say its a definite investment of time.

Will add more in this section when I find something new.


chadmany2k said...

GTD is a great concept. It's how I discovered the current outlook plugin I've been using for follow up emails, Outlook Track-It. Flags any emails you want for a followup reminder.

Prasanna Seshadri said...

That looks cool, thanks for sharing it, yes GTD is an innovative concept.

Bane said...

Thanks for taking the time to write this. Good stuff! And reply to chadmany2k - Outlook Track-It is a good one. I love Outlook because it's so customizable for GTD.

Prasanna Seshadri said...

Hi Bane,

Thanks for saying so.

harry said...

Prasanna, You may want to check out http://www.GoalsOnTrack.com, a very nicely built web app designed for tracking goals and todo lists, and has time tracking. It's clear, focused, easy to navigate, worth a try.

Rahul said...


It was very nice of you sharing GTD.
But as i was thinking what i also need to add to it was the tool which will also help me in keeping track of what am i thinking to do now,
and also keep track of what i am doing.

Please suggest any opinion.


Prasanna Seshadri said...

Hi Harry,

Thanks a lot for that link.

Prasanna Seshadri said...


I am not sure about your question, but the above links were pointers to some tools you can use.

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